![]() ![]() ![]() It’ll save you from having to input the same email addresses time and again. Save time composing mass communication emails by creating a mailing list in Gmail, known as a group. For example, on Calendar, hitting W brings up week view D brings up day view and C creates a new event. Use shortcutsĮnable keyboard shortcuts with Gmail and Calendar to make using shortcuts simpler and quicker. Instead, you can use Chat within Gmail itself, keeping all communications in one window. If your company employees use Chat as their main messaging tool, it’s worth noting that users don’t always need to open the app. Use chat in GmailĬhat can be used within Gmail itself (Image credit: Gmail) With Vault, you can dictate data retention timeframes, restrict user access, and even compile audit reports. Compile audit reportsĭata policies are increasingly important for businesses, and with the Vault (opens in new tab) archiving tool, you can ensure your data policies are adhered to. Admins can send invitations and restrict entry, with up to 8,000 members permitted. In addition to direct messages to contacts, Google Chat’s (opens in new tab) rooms functionality allows users to curate their own channels based on subjects or teams. Employees can share ideas and post about company successes to keep morale high, a feature that’s especially good for remote workers. Workspace’s Currents (opens in new tab) platform is a remnant of Google+, and is essentially a staff social media platform. It means that if an employee loses their phone, you can use Endpoint to remotely lock a lost phone or even wipe it completely, securing your company’s data. Google Endpoint (opens in new tab) offers vital security management for all staff devices. Protect your dataĮndpoint oversees all staff devices (Image credit: Google) With Gmail there’s an easy fix: simply select mute from the more options button, archiving the conversation away from your inbox. ![]() It’s common to be copied into an email chain that is no longer relevant to you, yet continues to flood your inbox. Admin can get crucial oversight on levels of adoption, collaboration, and productivity, and spot areas where more instruction is required. If your business is new to Google Workspace, Insights can provide handy analytics on staff usage. The built-in spelling and grammar check will also reduce typos. When composing an email in Gmail, you can be more efficient by using Google’s Smart Compose and Smart Reply, which use algorithms to offer suggestions on words and phrases. Simply click the more button and find the "Use a phone for audio option" for all key information. But what if you don’t have an internet connection? Worry not-every Meet will provide a dial-in phone option. Joining a video conference is easy with a shared link on Google Meet (opens in new tab). Use Google Meet even without an internet connection (Image credit: Google) This is easily done by clicking the more options button on the bottom right, then selecting "Request read receipt." 10. If an email is time sensitive, it can sometimes be useful to know that your recipient has read it. GOOGLE WORKSPACE FOR MAC DOWNLOADSimply activate confidential mode from your Google Admin console and you’ll ensure that those receiving the email won't be able to forward, copy, print, or download the message. Gmail has a useful setting that can come in handy if you’re sending sensitive information. Simply click edit event and untick "See guest list." 8. Hide the guest listįor public events, you might wish to keep your guest list private so that only the admin can see invitation responses. So if someone sends you a Word file, simply save it in Drive (opens in new tab) - Google's cloud service - open it, and click "Save as Google Docs." 7. Workspace can incorporate Microsoft files (Image credit: google)Ī great feature of Workspace is that it allows users to work with Microsoft files, even if they don’t have Office installed. ![]()
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